Privacy Policy

Privacy Policy

We are committed to protecting your personal information and respecting your privacy. This policy outlines how we collect, use, store, and protect your data in line with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

1. Who We Are
Mountfield Guardians is a community group based in Tunbridge Wells. Our website, mountfieldguardians.org, provides information and resources for community engagement to support transparency in the forthcoming planning committee at TWBC on December 4th 2024.

2. Data We Collect
We may collect and process the following information:

• Personal Information: Your name, email address, postal address, and phone number if you provide them through forms, emails, or event registrations.
• Technical Data: IP addresses, browser type, and other anonymous data collected through cookies for website functionality and analytics.
• Communication Preferences: Your consent for receiving updates, newsletters, or notifications.

3. How We Use Your Data
We use your data for the following purposes:

• To provide you with information about our activities, events, and campaigns.
• To respond to your enquiries or requests.
• To improve our website functionality and user experience.
• To comply with legal obligations or protect our legal rights.

We will not sell, rent, or share your personal data with third parties for marketing purposes.

4. Legal Basis for Processing
We process your data on the following legal grounds:

• Consent: When you provide explicit consent, such as signing up for newsletters.
• Legitimate Interests: For running our group, improving our website, or responding to your requests.
• Legal Obligations: To comply with applicable laws and regulations.

5. How We Store and Protect Your Data
We store your data securely and take appropriate measures to protect it from unauthorised access, alteration, or loss. We use encrypted databases and secure servers. Your data is stored within the UK.

6. Data Retention
We retain your personal data only for as long as necessary for the purposes outlined in this policy. When no longer required, we securely delete or anonymise your data.

7. Your Rights
You have the following rights under UK data protection law:

• To access your personal data.
• To request corrections to inaccurate data.
• To request deletion of your data where it is no longer needed.
• To object to processing based on legitimate interests.
• To withdraw consent at any time, where consent is the basis of processing.
• To lodge a complaint with the Information Commissioner’s Office (ICO) at www.ico.org.uk.

8. Cookies
We use cookies to improve your browsing experience. You can control cookie preferences through your browser settings. For more details, see our Cookie Policy.

9. Third-Party Links
Our website may contain links to external sites. We are not responsible for the privacy practices of these websites. Please review their privacy policies when you visit.

10. Updates to this Policy
We may update this policy from time to time. The latest version will always be available on our website, with the date of the most recent update noted.

Contact Us
For questions or concerns about your data, contact us at:
hello@mountfieldguardians.org